We are looking for a Secretary/Administrative Assistant who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). If you are passionate about the Space industry and would like to join an international environment, read more and apply today!
Please, be aware that the successful candidate will be employed by Octagon Professionals.
Responsibilities:
- Organising the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, missions etc. ;
- Editing (in English) documents, memos and presentations and drafting memos, letters, intranet communications and emails;
- Taking minutes of meetings and track the progress of actions;
- Collecting input from the 3 sections of the division and preparing reports;
- Composing and typing correspondence, documents and spreadsheets using office automation tools;
- Arranging missions for staff in the Division;
- Management of leave data (vacation, sick leave, etc.) for the divisional staff and entering details in the SAP system and recording of the leave of contractors staff;
- Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division;
- Co-ordination and follow-up of deadlines in liaison with the Department's secretary;
- Support the organisation of divisional meetings and events;
- Management of stationary orders and related invoice control.
Requirements:
- Completion of secondary education is required;
- Minimum 2 years of previous administrative assistant experience;
- Vocational education in the secretarial domain is preferred;
- High proficiency in Microsoft Office software is essential;
- Proficiency in ESA IT tools is considered an asset;
- Must demonstrate strong organisational and communication skills;
- Ability to establish and maintain effective and pleasant working relationships in an international environment;
- Capable of working under pressure;
- Must be proactive, assertive, and able to prioritize tasks;
- Knowledge of French is considered an asset;
- Knowledge of Dutch is not required but can be an asset.
We offer:
- Attractive remuneration package.
- Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
- Advice from our Learning & Development Specialist on most suitable training/courses.
- Extra budget and up to 5 extra days off for your professional development.
- Pension contribution to a tailor-made pension scheme.
- Yearly subscription to the ESTEC gym facilities and a swimming pool.
- Assistance with relocation in case you are moving to The Netherlands from abroad.
Ready for this new challenge? Apply now and let's get in touch!
Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.
Privacy Notice: In order to apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.