Octagon Professionals is looking to recruit a number of staff to provide a service to ESTEC in the Netherlands (based in Noordwijk) in the area of Business Management Support in the Human Robotic and Exploration Directorate, which leads the development of several space projects (e.g., lunar projects, Mars & beyond, etc.).
In relation to Personal Data Protection Support, Octagon is seeking skilled professionals to undertake the following tasks:
- Provide administration support and perform updates in relevant databases for export control authorisations/vetting process;
- Maintain the ESA centralised database and perform the associated reports generation for PSSO and Configuration Management;
- Track key records, associated forms and questionnaires;
- Support audits and reviews on security settings and logs on HRE-related systems;
- Support and assist HRE and ESA in activities for data breach incidents;
- Support and assist in ensuring correct IT escalation protocols are followed;
- Support the organisation and preparation of training and awareness sessions on security/export control, policies and standards;
- Assist in the development and maintenance of the security and export control process documentation;
Personal Data Protection (PDP) Support. The tasks include:
- Review and report on compliance with PDP protection guidelines and policies;
- Coordinate and support PDP action item tracking and implementation of recovery plans;
- Produce and provide guidance notes, inputs to briefings, trainings and newsletters on data privacy matters, best practices and awareness activities;
- Support the following:
- Coordinate and support the drafting of contractual requirements in the field of PDP;
- Prepare, review and maintain Data Protection Notification records (DPNRs);
- Provide an overview, planning and reporting for PDP activities;
- Conduct PDP risk impact assessments;
- Support PDP documentation management, registration, records and authorised access to HRE projects and business management processes;
- Organise and prepare PDP awareness sessions and briefings;
- Maintain PDP process documentation, training materials and awareness content;
- Contribute to continuous improvements for umbrella DPNRs;
Requirements:
- Bachelor's degree level in science/engineering and/or business subjects. Professional certifications in relevant areas are an asset;
- Minimum 4 years of demonstrated related experience in space/high-tech sector and in the work package/tasks described above;
- Proficient with one or more of the following: Microsoft365, Viso Professional, ESA-P, ESA-STAR, EROS, THREAD, Polaris, ECLIPSE, OMNES, WLMS, CIFM, MAS, IPCDB, HRE Workforce Database, PowerBI, Business Objects, LLM modules, ESA Data Factory and Symbio/Zenith;
- High capacity to communicate effectively with international teams from engineering, technical and business domains;??
- High level of organizational skills, flexibility and ability to identify priorities;
- Strong and effective interpersonal and communication skills;
- Fluent in English, both written and spoken.
We offer:
- Attractive remuneration package.
- Up to 30 vacation days & additional 12 public holidays based on a 40-hour working week.
- Advice from our Learning & Development Specialist on the most suitable training/courses.
- Extra budget and up to 5 extra days off for your professional development.
- Pension contribution to a tailor-made pension scheme.
- Yearly subscription to the ESTEC gym facilities and a swimming pool.
- Assistance with relocation in case you are moving to The Netherlands from abroad.
Ready for this new challenge? Apply now and let's get in touch!
Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and our multi-national team provide flexible solutions customized to individual client needs.
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